Start new traditions to build a better culture around Health and Safety.
Gyms are a safety-first environment where the potential for risk is high. Making sure your employees are efficiently trained, aware of the risks of their surroundings (both for themselves and clientele), and keeping accurate records of checks and audits is necessary to run venues that are welcoming, respected and profitable.
Transparency and easy-to-access tasks relating to all aspects of Health and Safety are key to keeping your gym equipment, services, and staff in peak condition.
A quick glance around the gym, a laminated daily checklist, or an occasional email update is no longer enough to maintain required health and safety standards.
Paper based logs and spreadsheets create issues. By digitising you can fix:
- Ability to share with senior teams
- Increase accountability
- Remove siloing of insights and start sharing positive change
- Reduce manual data manipulation for reports
This is where a fully online and comprehensive Health and Safety system like Inform People’s Virtual PA is the perfect solution; providing a timely, simple, and clear process for collecting and disseminating vital information and recording actions taken. Head Office can check what is happening (or not happening) at every location within a few clicks and there is a tailored to-do list for each colleague.
Inform People’s compliance and performance management software can be the reliable hub for:
- Auditing and checklists
- Risk assessments
- Knowledge sharing
- Training and qualification tracking
- Detailed reporting
Simplify essential activities so that your teams can focus
Regardless of what compliance tasks entail, they need to fit into the daily routines of your staff and be clear to understand and easy to complete. Essential checklists like Open and Close Routines or Hygiene Checks (think Legionella audits) can easily be digitised and assigned to people with the right authority to complete them. With the Virtual PA, staff receive tailored prompts for their responsibilities, while managers gain live oversight of compliance across all locations.
Other benefits of embracing a digital health and safety system:
- Simple: an easy-to-use interface ensures fast completion
- Efficient: staff get back to their other responsibilities quickly
- Paperless: no lost checklists, no emailing head office, no duplication
- Mobile-friendly: works seamlessly on phones and tablets during walkthroughs
Read more about Audits here: https://informpeople.com/features/auditing/
Maintain consistency Nationally, across all locations all year round
Every fitness facility will be slightly different based on the building used, the equipment available and staffing levels. Some operate 24/7, others follow set opening hours, and some even run unstaffed periods. Inform People’s compliance and performance management platform is designed to handle these variations while maintaining brand standards nationally.
Virtual PA handles these location differences by:
- Maintaining a detailed organisational structure
- Recording location-specific difference such as 24 hours, staffed or unstaffed, or specialist equipment
- Providing training linked to these differences
- Updating Staff access to features immediately if job title or location changes
Putting people first means quality training and accountability
Gyms rely on a workforce with specialist qualifications: from first-aid and personal training to machine-specific certifications. Keeping track of expiring qualifications is vital to stay compliant and protect both staff and members of the public.
Embracing the VPA means that gyms can:
- Upload certifications with expiry dates
- Plan refresher training before lapses occur
- Access live reporting to see qualification levels across all gyms
This creates a centralised and up-to-date record of your team’s compliance and professional development which can be tracked by Management centrally.
How the technology works for you and with you
At Inform People, we listen to you and use technology to reflect your decisions, company guidelines, diversity and rules – without guesswork. We don’t use AI to predict – we use a robust set of rules that give exact results.
For your Places the VPA can host:
- Daily safety checks
- Legionella audits
- Weekly brand standards audits
- Area manager inspections
- Fire risk assessments
For your People there are options that include:
- Learning and compliance pathways
- Day 1 compliance training
- Skills growth
- Offline event tracking
- Certificates with expiry dates
- Personnel risk assessments
With so many choices, where should you start?
With a conversation and demonstration from us, of course! We pride ourselves in getting to know you, your company and your goals so that you aren’t just handed a tool – we will work with you every step of the way.
Let us know what you are thinking: informpeople.com/contact-us
