The transition to a post-crisis world was never going to be straightforward or simple. The knock-on effects of COVID-19 will be with us for a long time. Until we find a vaccine – or eradicate the virus altogether – how we operate, carry out daily processes, and stay compliant will be subject to great change. As the government eases the lockdown in stages, each with its own range of new regulations to follow, we need to ensure our operations are safe, secure, and meeting the set standards.

Making sure to share all the relevant information across your organisation becomes even harder when you are a multi-site corporation with offices and teams spread out. This is where effective communication and organisation tools come in to make this transition as easy as possible.

Readiness to adapt

The next few months will bring about a lot of change. From social distancing regulations and maximum headcounts to much stricter health and safety standards.  A key part of this will be ensuring your staff are flexible and ready to adapt. While the initial stages of returning to work have the potential to be the most disruptive, the disruptions will not end there. 

With the UK government’s plan staggered over the next few months, every few weeks we can expect slight changes to safety regulations. Not to mention, the possibility of a second wave and consequent tightening of restrictions.

It is important your organisation is aware of the fluidity of these times and ready to pivot operations and regulations whenever the need arises. 

Mass communication tools

An essential part of complying with these new rules is to ensure every member of your organisation is on the same page. To do this, your mass communication methods need to be efficient, productive, and reaching every corner of your organisation.

To be frank, mass emails will not cut it. 26% of employees think emails are a productivity killer as they are synonymous with overflowing inboxes, spam, and long chains of messages that are impossible to follow.

Instead, organisations should look for more effective methods to get the necessary information to every member of staff. And information should be available 24/7 in an easily accessible space.

Cloud-based technology helps to share information across multiple teams, departments, and locations. You can target specific teams with relevant information or send general guidance to everyone. Similarly, you can keep this information stored online in a place that is easily accessible for your team to look over and refresh their understanding as and when is necessary.

Visibility 

With the right platform at your disposal, you can track which teams or individual employees are up to date and who still needs informing.

When it comes to essential checks and tests, it is helpful to quickly overview what has already been completed and what is yet to be done, switching between tracking individual locations and seeing an overview of your entire organisation. You want to pinpoint any areas or teams that might be struggling to keep track of changes and what is expected. 

With information as important as government regulations, health and safety, and compliance, you need to identify when something has been missed or is running late. This way, you can promptly offer the support and guidance needed to complete the necessary action before any damage is done.

Organisations everywhere are following strict government regulations to keep safe, responsible, and compliant. And over the coming days, weeks, and months, these regulations will undergo many changes and will likely be replaced by plenty more. It has never been more important to have effective widespread communication and organisational tools to ensure you can keep up with what is expected of you and prioritise the safety and comfort of your staff, customers, and business.

At Inform People, we make nationwide business communication as easy as talking across the office. With efficient mass communication tools and real-time read receipts to confirm delivery and understanding, keeping up with changing regulations doesn’t have to be an extra hassle. If you have any questions or would like to know more about what the platform can do for your organisation, get in touch on +44 (0)161 713 4104 or via email.